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Transparency is the new luxury. In 2026, the best event management in Hyderabad doesn’t hide behind “quotes on request.” Clients are moving away from opaque billing toward itemized, value-driven packages.
Hyderabad currently offers a 20-30% cost advantage over Mumbai or Bangalore, making it the premier destination for both grand weddings and corporate MICE (Meetings, Incentives, Conferences, and Exhibitions).
As the best wedding planners in Hyderabad, we categorize budgets into three distinct tiers based on the venue clusters of the city.
- Venues: Taj Falaknuma, Chowmahalla Palace, ITC Kohenur.
- Cost Per Plate: ₹4,000 – ₹8,000.
- Decor Focus: Real exotic florals, architectural 3D mapping, celebrity artists.
- Location: Jubilee Hills, Banjara Hills, Old City.
- Venues: Anvaya Conventions, N Convention, Novotel HITEC City.
- Cost Per Plate: ₹1,800 – ₹3,500.
- Decor Focus: Thematic LED stages, high-end fabric draping, cinematic production.
- Location: Gachibowli, Madhapur, Financial District.
- Venues: S Convention, Grand Ritz, local premium function halls.
- Cost Per Plate: ₹800 – ₹1,500.
- Decor Focus: Traditional Marigold/Mogra themes, standard stage lighting, ritual-heavy setups.
- Location: Vanasthalipuram, LB Nagar, Uppal.
For companies seeking event organisers in Hyderabad, pricing is usually calculated Per Delegate or as a Flat Project Fee.
| Event Type | Typical Guest Count | Estimated Budget (2026) |
| Boardroom Meet | 20 – 50 | ₹2.5L – ₹6L |
| Product Launch | 100 – 300 | ₹10L – ₹25L |
| Annual Gala/Day | 500 – 1500 | ₹30L – ₹80L+ |
| MICE Conference | 1000+ | ₹50L – ₹1.5Cr |
Why pay a professional? The best event planners in Hyderabad typically use one of two models:
- Management Fee (10-15%): Best for large-scale weddings where the planner manages all vendor payments.
- Flat Professional Fee: Ranging from ₹1.5 Lakhs to ₹7 Lakhs, regardless of total spend. This is common for corporate events or “Planning Only” mandates.
The same decor setup costs differently depending on the venue’s accessibility:
- Moinabad/Shamshabad: High transport and labor accommodation costs for resorts.
- HITEC City: High “loading/unloading” window restrictions in 5-star hotels often require double the manpower for night shifts.
- Vanasthalipuram (Prashasta HQ): Lower logistics overhead, allowing us to pass 15% savings directly to the client.
1. What is the starting price for a wedding planner in Hyderabad?
For basic coordination, fees start at ₹1.5 Lakhs. For full-service execution, expect to pay 10-15% of your total budget to the best wedding planners in Hyderabad.
2. Is catering included in the event management package?
Most event organisers in Hyderabad provide catering as a managed service. You pay the caterer directly (at the planner’s discounted rate), and the planner manages the quality and service.
3. How much does a “German Hanger” tent cost in Hyderabad?
Standard German Hangers start at ₹45 – ₹65 per square foot. For a 1000-guest wedding, this typically ranges from ₹2.5 Lakhs to ₹6 Lakhs depending on AC and flooring requirements.
4. Can I get a budget-friendly Haldi setup?
Yes. Traditional floral Haldi setups in areas like LB Nagar start at ₹40,000 – ₹60,000 when booked through local experts like Prashasta Events.
5. Why are venues in Gachibowli more expensive than Uppal?
Infrastructure and demand. Gachibowli venues offer premium 5-star amenities and proximity to the IT hub, commanding a 40% premium over Eastern Hyderabad venues.
6. Do planners charge extra for destination weddings?
Yes, typically a 20-30% “Outstation Fee” is added to cover the logistics of moving the core team to locations like Goa or Vizag.
7. What is the cost of 3D Event Previews?
At Prashasta Events, 3D renders are complimentary for full-service clients. Standalone design services start at ₹25,000.
8. How can I save money on my 2026 wedding?
Book during “Off-Season” (May-August), choose a venue with in-house furniture, and hire the best event management in Hyderabad early to lock in 2025 vendor rates.
9. What is the average “Per Plate” cost for a corporate lunch?
In HITEC City 5-star hotels, expect ₹2,200 – ₹3,500. In premium standalone convention centers, it ranges from ₹1,200 – ₹1,800.
10. Do prices include GST?
Most quotes from professional event planners in Hyderabad are “Excluding GST.” You should factor in an additional 18% for tax.
11. How much is a celebrity DJ or Artist?
Local professional DJs start at ₹50,000. National-level artists start from ₹5 Lakhs and can go up to ₹50 Lakhs+.
12. Is a “Day-of Coordinator” cheaper?
Yes. If you’ve done the planning yourself, “Day-of” coordination starts at ₹50,000 – ₹1 Lakh.
13. What is the security deposit for most Hyderabad venues?
Usually ₹50,000 to ₹2 Lakhs, which is refundable post-event after checking for property damage.
14. Are there hidden costs in floral decor?
Seasonal spikes (like during Sravana Masam) can increase flower prices by 200%. We recommend silk-flower hybrids to keep budgets stable.
15. How do I get an exact quote from Prashasta Events?
Call us at +91 9000992774. We provide a detailed “Budget Audit” after a 30-minute consultation.
